Making the Most of Managing Your Business in the Age of Cloud Software

Hand of a business man is touching a blank virtual cloud to connect with one female and one male office worker icon to either side. Technology metaphor for cloud computing and mobile connectivity.

Hand of a business man is touching a blank virtual cloud to connect with one female and one male office worker icon to either side. Technology metaphor for cloud computing and mobile connectivity.

People management is no walk in the park.

People have personalities, conflicts, and often act in unpredictable ways, but the greatest leaders in history were all able to manage their people in ways that merged each team member’s skills into a greater whole.

Many methods have been developed to make managing a team more effective:

  • The MBA program was specifically designed to create talented leaders who can manage businesses more efficiently.
  • All sorts of guides that are devoted to solving various management issues are now readily available. Using the Internet and your local business directory, you can locate business books, demo videos, speakers, and consultants, with prices ranging from free to thousands of dollars.

These resources exist to address one main question:

How do you run a successful business?

Part of the answer lies in the evolution of business records.

As computer use has increased in the past two decades, businesses have gone from analog to digital. With the Internet, businesses are moving from local digital to storing all of their records online. At this day and age where everything is online, managers are rethinking silos and looking for options where everything can be integrated with other programs.

The current trend is toward online service providers that offer integration, that provide seamless business solutions that are essentially invisible. Savvy managers want apps that are greater than the sum of their components.

Smart IT companies are providing those solutions. And with all the competition out there, prices are shrinking, and services via the Internet are becoming more and more affordable.

Cloud software for optimal business management

In order to create and run the most successful business possible, you need to adopt the best online management options available.

Below are five business aspects where cloud software can help you manage your business better:

Communication

The “traditional” approach to team communication is by email. Email is a great way to communicate quickly and efficiently, with one or many employees.

But what happens when you want to do more, like create deadlines or chat quickly with employees?

It can be a hassle to use multiple apps, as toggling between different apps to get things done can easily become confusing, time-consuming, and frustrating.

A better way to communicate within a team is by using cloud software that combines all forms of communication.

For example:

  • Flow is a cloud-based tool that lets you chat, discuss and plan projects all in one spot, so you don’t have to use different apps to accomplish varying tasks.
  • Intercom is another resource that lets you communicate better with customers. It allows you to do live chat, marketing automation, customer feedback, and customer support all in one application.

Accountability and productivity

Traditionally, to ensure and enhance accountability and productivity from each member, company leaders must exhaust a number of measures, which include, among others, close monitoring of the employees’ progress on assigned tasks, a regular meeting to make sure everyone’s abreast of goals and updates, and a carefully crafted incentives and rewards program to keep employees motivated to work.

Fortunately, these functions can now be more efficiently managed using a cloud-based productivity tool.

Taskworld is cloud-based software used to delegate tasks, set deadlines, track progress, and post updates. It allows a project lead or a team head to evaluate how a member has performed on an assigned task.

Organizational efficiency

Arguably the most important element that determines a company’s success, organizational efficiency involves carefully studied metrics and a well-designed organizational structure that dictates how members function within the organization.

Organizational efficiency involves a lot of data and business intelligence to enact key decisions, such as who should lead a team, should a service or product be outsourced or made in-house, and so on, all for the goal of increasing the bottom line.

To keep up with present market and industry needs, businesses now ensure that they utilize the leading tools that could help them boost efficiency.

An example is Zoho Reports which is a user-friendly reporting and data analysis tool. It helps companies collect data and create reports and analyses that aid them in making crucial decisions within the company.

Payroll

Before payroll software, keeping track of employee time was tedious. There used to be one or more persons in the business tasked to collate every employee’s time logs and then record them manually.

Now, everyone can simply submit their timesheets online, and they can be quickly, easily and efficiently accessed by the people who need the information.

Gusto is a payroll system that allows you to automate and simplify your timekeeping and payroll functions, saving companies’ time and resources, which could then be used on more value-adding activities.

Accounting

Before the advent of the Internet, accounting required the help of an actual accountant. A large chunk of time is used to keep track of every business detail, every financial data. And then when a report is needed, an accountant is contacted to interpret your records.

Today, a better approach is to use cloud-based accounting software. The advantage of this kind of tool is that data becomes accessible regardless of location and type of device.

ZipBooks is free accounting software that is ideally suited for modern businesses. It lets users keep track of invoices and send out invoices whenever needed.

Final word

In a dynamic world, businesses must adapt to the changing needs of the market. Hence, most business leaders are always on the lookout for products and solutions that their organizations not only can benefit from but could also differentiate them from the competition.

Fortunately, software companies help address this through constant innovation and development of tools and services. The above tools are but a few that businesses could use to evolve and grow.

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About Maricel Rivera

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Maricel Rivera is a freelance writer and marketing professional. She currently holds content development and marketing positions for companies such as ZipBooks, free bookkeeping software and QuickBooks alternative for small businesses, and Comindware, provider of work management software. She regularly contributes to various business and technology blogs.